Administrative Assistant - Term Time   

Reference no: Somerset TCL0006 E2EF / 1   

Pay rate £10.79 per hour PAYE   

Hybrid working  - Flexible with start and finish times.  Usually have one day a week in the office for team moral but if candidate wish to work in the office everyday this is also an option. 

This role is term time only and will be supporting nurseries/pre-schools dealing with documentation relating to Early Years entitlement, free school meals and funding for 2-year-olds.

The postholder will be dealing with processing large amounts of documentation relating to the Early Years Entitlement, Free School Meals and Funding for 2 Year Olds. This includes, inputting & checking large amounts of data to tight deadlines. The post could also involve other administrative and financial tasks. You will need to be organised, have an eye for detail, proficient in the use of ICT including databases, Outlook, Excel and SAP, work accurately to tight deadlines, display a good level of numeracy and have the ability to work alone as well as being part of a team 

Key responsibilities: 

• Respond to customer need through the provision of high quality services.  
• Use of various databases some bespoke, for maintaining/updating a variety of details which could include course bookings, payments, registers and other information. Some elements of this work may be time specific.  
• Use of the SAP financial system to run reports, raise purchase orders and process invoices with the guidance of a colleague. Sourcing quotes as required. Processes financial transactions after authorisation by a manager, this could be using transfer journals, invoicing, procurements cards or other methods.  
• Undertakes filing and archive files.  
• Produces reports, often bespoke, extracting a variety of information from different sources. This information can be provided to managers and customers. Complies information packs if appropriate.  
• Monitor appropriate budgets for a variety of areas.  
• Monitor and suggest improvements where appropriate for any system and procedures already in place.  
• Acts as the focal point of contact for customers liaising with them giving specific information around their area through telephone, email (being responsible for a central email inbox and archiving when necessary) and face to face. Including meeting and greeting. 
• Undertakes clerical and other work as appropriate including telephone enquiries, photocopying, faxing, post and organises bulk copying/distributions deciding on the most appropriate form of distribution.  
• Dealing with payments from customers including cheques, cash and card, banking payments where required 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria: 

• Minimum 12 months office experience.
  
• Communication skills – good written and oral skills with an ability to communicate with ease at all levels in an appropriate, concise and accurate manner.
  
• Must have office experience, good with numbers but not required to come from Finance background.
• Financial/Administrative skills – ability to record facts and figures accurately paying close attention to detail.
• ICT skills including databases and financial applications 
• Ability to communicate clearly and confidently with people at all levels 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD. 

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application. 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.