Administrative Assistant – Term Time

Administrative Assistant – Term Time 150 150 tcl-admin
Administrative Assistant - Term Time
TAUNTON
Contract / Temporary

Somerset TCL0006 E2EF / 1

Posted: 14th December 2022 17:39
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  • Pay Rate:

    £10.79 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 4 months

  • TAUNTON,

    TA1 4DY

What's involved with this role:

Administrative Assistant - Term Time   

Reference no: Somerset TCL0006 E2EF / 1   

Pay rate £10.79 per hour PAYE   

Hybrid working  - Flexible with start and finish times.  Usually have one day a week in the office for team moral but if candidate wish to work in the office everyday this is also an option. 

This role is term time only and will be supporting nurseries/pre-schools dealing with documentation relating to Early Years entitlement, free school meals and funding for 2-year-olds.

The postholder will be dealing with processing large amounts of documentation relating to the Early Years Entitlement, Free School Meals and Funding for 2 Year Olds. This includes, inputting & checking large amounts of data to tight deadlines. The post could also involve other administrative and financial tasks. You will need to be organised, have an eye for detail, proficient in the use of ICT including databases, Outlook, Excel and SAP, work accurately to tight deadlines, display a good level of numeracy and have the ability to work alone as well as being part of a team 

Key responsibilities: 

  • Respond to customer need through the provision of high quality services.  
  • Use of various databases some bespoke, for maintaining/updating a variety of details which could include course bookings, payments, registers and other information. Some elements of this work may be time specific.  
  • Use of the SAP financial system to run reports, raise purchase orders and process invoices with the guidance of a colleague. Sourcing quotes as required. Processes financial transactions after authorisation by a manager, this could be using transfer journals, invoicing, procurements cards or other methods.  
  • Undertakes filing and archive files.  
  • Produces reports, often bespoke, extracting a variety of information from different sources. This information can be provided to managers and customers. Complies information packs if appropriate.  
  • Monitor appropriate budgets for a variety of areas.  
  • Monitor and suggest improvements where appropriate for any system and procedures already in place.  
  • Acts as the focal point of contact for customers liaising with them giving specific information around their area through telephone, email (being responsible for a central email inbox and archiving when necessary) and face to face. Including meeting and greeting. 
  • Undertakes clerical and other work as appropriate including telephone enquiries, photocopying, faxing, post and organises bulk copying/distributions deciding on the most appropriate form of distribution.  
  • Dealing with payments from customers including cheques, cash and card, banking payments where required 

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria: 

  • Minimum 12 months office experience.
  • Communication skills – good written and oral skills with an ability to communicate with ease at all levels in an appropriate, concise and accurate manner.
  • Must have office experience, good with numbers but not required to come from Finance background.
  • Financial/Administrative skills – ability to record facts and figures accurately paying close attention to detail.
  • ICT skills including databases and financial applications 
  • Ability to communicate clearly and confidently with people at all levels 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD. 

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application. 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. 


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items: 

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours. 
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this. 
  3. Your availability to work either immediately, or at short notice. 
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed. 

 

Other preferable/desirable details to include on your CV, if applicable: 

  1. Any local authority/public sector experience 
  2. Any relevant qualifications held or being studied for. 

ALD 

Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Somerset TCL0006 E2EF / 1
Administrative Assistant - Term Time
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

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Job Ref: Somerset TCL0006 E2EF / 1
Administrative Assistant - Term Time
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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