Administrative Assistant- Admin & Clerical

Administrative Assistant- Admin & Clerical 150 150 tcl-admin
Administrative Assistant- Admin & Clerical
Contract / Temporary

Somerset 0006 E2EF / 1

Posted: 16th January 2023 10:31
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  • Pay Rate:

    £10.79 per hour PAYE

  • Hours per Week:

    This opening assignment is for 4 months

  • Devizes, Wiltshire

  • Taunton,

    TA1 4DY

What's involved with this role:


Temporary Administrative Assistant- Admin & Clerical

Reference no: Somerset 0006 E2EF / 1

Pay rate: £10.79 per hour PAYE

The post holder will provide direct admin support to the finance/admin and management team within the service.

Key responsibilities:

  • Respond to customer need through the provision of high quality services.
  • Use of various databases some bespoke, for maintaining/updating a variety of details which could include course bookings, payments, registers and other information.
  • Use of the SAP financial system to run reports, raise purchase orders and process invoices with the guidance of a colleague. Sourcing quotes as required.
  • Processes financial transactions after authorisation by a manager, this could be using transfer journals, invoicing, procurements cards or other methods.
  • Undertake filing and archive files.
  • Produces reports, often bespoke, extracting a variety of information from different sources.
  • Acts as the focal point of contact for customers liaising with them giving specific information around their area through telephone, email
  • Undertakes clerical and other work as appropriate including telephone enquiries, photocopying, faxing, post and organises bulk copying/distributions deciding on the most appropriate form of distribution.
  • Dealing with payments from customers including cheques, cash and card, banking payments where required.
  • Records information from a variety of sources accurately and timely.
  • Contribute to the development of the service and SSE through team meetings, response to surveys and in regular supervisions, arranging these meetings as required.
  • May be responsible for the production of effective marketing material.
  • Undertakes special projects/research as requested/directed e.g. designing spreadsheets to capture information.


“Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Experience & Knowledge / Technical skills

  • Minimum 12 months office experience.
  • GCSE Grade A-C in English
  • NVQ Level 2 in Business Administration- Desirable


Skills & Abilities

  • Ability to record facts and figures accurately paying close attention to detail.
  • Tact and diplomacy – ability to deal with upset callers.
  • Ability to work to deadlines
  • Highly effective written and oral communication skills.
  • Ability to work on own initiative, organise and meet deadlines.
  • A strong and highly motivated team player with credibility who commands confidence.
  • ICT skills including databases and financial applications
  • Highly numerate, with excellent analytical and problem-solving skills
  • Strong IT skills using Microsoft packages or equivalent (e.g. G Suite).

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. 

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.


Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.



Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Somerset 0006 E2EF / 1
Administrative Assistant- Admin & Clerical
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.

Job Ref: Somerset 0006 E2EF / 1
Administrative Assistant- Admin & Clerical
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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