- Pay Rate:
£10.42 per hour PAYE/ National Living Wage applies (tbc)
- Hours per Week:
37 Monday – Friday, normal working hours
This opening assignment is for 3 months
- PORTSMOUTH,
PO1 2AL
Temporary Administration Assistant - Childrens Social Care
Reference no: Portsmouth 5234528
Pay Rate: £10.42 per hour PAYE/ National Living Wage applies (tbc)
37 Monday – Friday, normal working hours
This opening assignment is for 3 months
City: PORTSMOUTH
Basic DBS disclosure required
Most work involves both written and oral communication to provide high quality customer care and the production of accurate and professional records, as well as the ability to multi-task and work well under pressure
Key Responsibilities:
- Dealing with and signposting queries via email and telephone, communicating with professionals and service users daily.
- Sorting in-coming and out-going post, dealing with all correspondence in confidence.
- Uploading correspondence and recording information onto caseload systems.
- Booking appointments and arranging meetings.
- Taking minutes of more complex meetings, Safeguarding Strategy meetings and often of a sensitive and/or confidential nature.
- Completing minutes within the required timescales.
- Maintaining files and documentation.
- Carrying out all necessary word processing, spreadsheets, database and presentation duties.
- Facilitating the unaccompanied minor's administration process and updating relevant systems in relation to government returns and related in-house processes and procedures.
- Arranging interpreters on behalf of the team, requesting purchase orders, purchasing items as required and correlation of invoices
NB: Please feel free to apply to us direct via job[email protected] by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
Knowledge:
- Have a good working knowledge of Microsoft Office, including Word, Excel, Access, Powerpoint and Outlook
- Have a good awareness of Data Protection and Safeguarding Issues
Experience:
- Experience of working in an administrative role.
- Ideally, have experience of working in Children’s and/or Young People’s Services
Skills & Abilities:
- Have good numeracy and literacy skills
- Be able to respond appropriately to enquiries from parents/carers/professionals/service users who may be anxious or emotional due to issues concerning the safeguarding and well-being of children.
- Be able to demonstrate personal resilience and professionalism when exposed to explicit and emotionally challenging information, for example, in relation to child maltreatment and abuse
ALD
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Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.
Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.
Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.
We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.
We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.