Administration Assistant – Childrens Social Care

Administration Assistant – Childrens Social Care 150 150 TCLRec
Administration Assistant - Childrens Social Care
Contract / Temporary

Portsmouth 5234528

Posted: 24th August 2023 09:44
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  • Pay Rate:

    £10.42 per hour PAYE/ National Living Wage applies (tbc)

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 3 months


    PO1 2AL

What's involved with this role:

Temporary Administration Assistant - Childrens Social Care   

Reference no: Portsmouth 5234528    

Pay Rate: £10.42 per hour PAYE/ National Living Wage applies (tbc)   

37 Monday – Friday, normal working hours 

This opening assignment is for 3 months  


Basic DBS disclosure required 

Most work involves both written and oral communication to provide high quality customer care and the production of accurate and professional records, as well as the ability to multi-task and work well under pressure 

Key Responsibilities: 


  • Dealing with and signposting queries via email and telephone, communicating with professionals and service users daily.  
  • Sorting in-coming and out-going post, dealing with all correspondence in confidence.  
  • Uploading correspondence and recording information onto caseload systems.  
  • Booking appointments and arranging meetings.  
  • Taking minutes of more complex meetings, Safeguarding Strategy meetings and often of a sensitive and/or confidential nature.  
  • Completing minutes within the required timescales.  
  • Maintaining files and documentation.  
  • Carrying out all necessary word processing, spreadsheets, database and presentation duties.  
  • Facilitating the unaccompanied minor's administration process and updating relevant systems in relation to government returns and related in-house processes and procedures.  
  • Arranging interpreters on behalf of the team, requesting purchase orders, purchasing items as required and correlation of invoices 

NB: Please feel free to apply to us direct via job[email protected] by quoting the job reference and job title exactly. 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. 

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items: 

Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.   



  • Have a good working knowledge of Microsoft Office, including Word, Excel, Access, Powerpoint and Outlook 
  • Have a good awareness of Data Protection and Safeguarding Issues 



  • Experience of working in an administrative role.  
  • Ideally, have experience of working in Children’s and/or Young People’s Services 


Skills & Abilities: 

  • Have good numeracy and literacy skills 
  • Be able to respond appropriately to enquiries from parents/carers/professionals/service users who may be anxious or emotional due to issues concerning the safeguarding and well-being of children.  
  • Be able to demonstrate personal resilience and professionalism when exposed to explicit and emotionally challenging information, for example, in relation to child maltreatment and abuse 



Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Portsmouth 5234528
Administration Assistant - Childrens Social Care
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.

Job Ref: Portsmouth 5234528
Administration Assistant - Childrens Social Care
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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