Energy Administrator – Business Resources

Energy Administrator – Business Resources 150 150 tcl-admin
Energy Administrator – Business Resources
WOOLWICH, London
Contract / Temporary

Greenwich RQ723063

Posted: 3rd November 2022 11:26
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  • Pay Rate:

    £13.60 per hour PAYE

  • Hours per Week:

    35 Monday – Friday, normal working hours

  • This opening assignment is for 3-6 months

  • WOOLWICH, London,

    SE18 6HQ

What's involved with this role:

Temporary Energy Administrator – Business Resources

Reference no:  Greenwich RQ723063

Pay rate: £13.60 per hour PAYE

To support the efficient procurement of energy for the council and its existing and potential clients and maintain appropriate systems and follow procedures. Manually input all paper invoices for gas, electricity and water into the council’s energy management software. Liaise with suppliers and the Central Purchasing Team to follow up and resolve energy management queries.

Key responsibilities:

  • Manually input all paper invoices for gas, electricity and water into the council’s energy management software.
  • Process and record orders, invoices and payments incurred in relation to the work of the Directorate. Identify financial discrepancies and undertake any investigations necessary to resolve any issues arising by interrogating financial systems.
  • Run reports relevant to the procurement process for the purpose of authorisation and monitoring.
  • Import the council’s ebills for gas, electricity and water into the Energy Management System and review and advise where the bills pass or fail the verification and validation tests.
  • Review the energy master supplies list and cross check against the paper and ebills to ensure continuous billing, correct VAT status, correct contract groupings and follow up where changes are required.
  • Resolve billing errors/consumption variations by reviewing outputs from Energy Management System.
  • Maintain an accurate energy management database in a timely manner, including verification of energy data and analysing and running reports to inform reports.
  • Interrogate and present data, both primary and secondary, using a variety of software packages, including, Excel, to support energy consumption.
  • Maintain an accurate corporate contract supplies list for all gas, electricity and water and track changes in accordance with audit and financial requirements and including data validation, quality and processes.
  • Produce energy management consumption reports and work with sites to monitor consumption with a view to energy reduction.

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Skills & Experience:

  • Experience of processing and validating energy invoices, entering details into an energy management system and passing invoices for payment.
  • Previous experience of using systems and databases, and the electronic importing of data.
  • Ideally experienced using Team Sigma.
  • Experience of liaising with sites and suppliers to resolve complex queries relating to energy.
  • Able to follow a process, with good attention to detail and the ability to pro-actively resolve any issues as they arise.
  • Experience of using energy management computer software (and/or other technical databases/systems).
  • Experience of producing financial and consumption monitoring reports.
  • Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  • Strong IT skills using Microsoft packages or equivalent (e.g. G Suite).

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates.   If you wish to understand PAYE vs Umbrella more, please let me know and we can send you some additional information for clarify.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

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Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Greenwich RQ723063
Energy Administrator – Business Resources
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Greenwich RQ723063
Energy Administrator – Business Resources
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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