Temporary Finance & Quality Officer – Housing Management

Reference no: K&C 5225272

Pay rate: £18.76 per hour PAYE

Role Length:  This opening assignment is for 3 months

Basic DBS required for this role

Hybrid role

This role is to ensure the Council is delivering a high quality and value for money repairs service. It is an essential monitoring and scrutiny role ensuring that there are robust internal systems of audit and contractor management. To support Property Services in providing a high level of efficient and effective financial specialist service relating to a range of planned and responsive repairs and responsible for processing invoices for all of property services. To check authorisation and post inspection of invoices, audit materials used by operational team before paying invoice and audit variations against quotations and scrutinise SORs claimed by in-house teams and contractors.

Key responsibilities:

• Provide support to the Quality Assurance Manager and Team Manager to ensure the accurate and timely payments to suppliers to ensure the smooth and successful running of Property Services.
• Interrogate the job cost information and variation on a regular basis to ensure all works undertaken are recorded correctly to ensure communal works are charged to residents.
• Undertake the end to end daily/weekly/monthly process to ensure materials supplied are those which are paid for.
• Ensure that there are robust controls in place to ensure that income is correctly recovered and that safeguards exist over all expenditure. This includes chasing goods, dealing with incorrect orders, and processing associated paperwork until completion.
• Use council IT systems such as IBC-SAP, Capita and Service Connect to facilitate payment of invoices and purchase orders and ensure financial standing orders are followed when obtaining quotes or purchasing items for Contractors escalating areas of overspend, underperformance or general concern as required.
• Manage a range of associated requests including setting up new accounts, direct debits; and arranging refunds, adjustments and cancellations as required.
• Responsible for managing a range of databases and spreadsheets relating to statutory compliancy items including daily input of records including compliance work and producing weekly/monthly reports for Managers to ensure the accurate and timely submission of compliancy reports relating to statutory functions.
• Process gas certifications and other compliancy work requiring certification.
• Raise internal orders and deal with requests for purchase orders and processing of payments in accordance with council procedures, ensuring associated invoicing and goods receipts are dealt with accurately and efficiently.
• Raise orders for external contractors regarding works carried out on behalf of the Council ensuring the timely processing of orders and associated paperwork. This includes liaison with contractors and ensuring accurate records of works undertaken are maintained. Perform general administrative duties including scanning, filing, photocopying and responding to daily queries in a timely manner.

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Experience & Knowledge:

• Experience in dealing with invoicing and making checks for approvals including VAT.
• Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
• A thorough knowledge of IT involved in scheduling works for a repairs service.
• System administration of WIP ensuring good administrative housekeeping.
• Comprehensive knowledge of DLO finance models and budgeting tools.
• Knowledge of managing contractors and management frameworks.
• Management of casework and ability to produce high-quality responses experience.
• Experience of producing and presenting performance information to a wide range of audiences.
• Knowledge of administration of a recharging policy to residents desirable.

Skills:

• Excellent communication skills and a great approach to customer service.
• Ability to work under pressure and to work well in a team.
• Able to maintain a high level of confidentiality and discretion, and deal with information with tact and understanding.
• Excellent written communication skills, including report writing for a range of audiences desirable.
• Excellent IT skills i.e. MS packages e.g. Word, Excel, Outlook, PowerPoint and SharePoint, with the ability to manipulate and present data to meet the needs of different audiences.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.