Temporary Procurement Support Assistant (Admin & Clerical)

Reference no: Hackney RQ862843

Pay Rate: £18.76 per hour PAYE

Role Length: This opening assignment is for 3 months

A Procurement Support Assistant is needed to provide administrative and project support to assist the smooth running of the procurement function by providing a dedicated resource to the client’s central procurement team known internally as the Procurement Hub. 

The role will provide support for all work programmes undertaken by the Procurement Hub.

Key responsibilities:

• Provide project support to the central and wider procurement teams.
• Assist the development of consistent procurement processes and procedures.
• Assist with the monitoring of the commercial benefits such as social value, sustainability outcomes and other key performance targets.
• Work with internal and external stakeholders to facilitate a wide range of procurement processes.
• Undertake market research and benchmarking through desktop activities and stakeholder engagement to assist and inform the wider procurement team in their sourcing process in line with the most appropriate policies on corporate and social responsibilities.
• Providing timely returns and accurate research, benchmarking and other statistical data as required vital.
• Co-ordinate, collate, analyse, and process and produce accurate reports detailing the client’s contracting activities and expenditure.
• Provision of comprehensive administrative support for the effective operation of the e-procurement systems and processes.
• E-tendering, e-contract management, e-catalogues and purchasing (CedAr), e-invoicing and self-billing.

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Experience:

• Experience working in a procurement/financial or commissioning environment.
• Has previously built and maintained productive relationships, including those with key stakeholders and external organisations.
• Experience of working in in a structured or project-based environment; Worked independently or with others to deliver discreet projects.
• Experience producing written and verbal summaries, including reports that have a strong and compelling narrative.
• Has worked in an area that required a degree of financial literacy, numeracy, or analysis.
• Experience of supporting the operation of e-procurement systems and processes.
• Experience and good knowledge of producing reports using databases and spreadsheets.
• Experience of maintaining databases and ensuring security of data.
• Demonstrable experience of ability to work independently and as part of a team in a dynamic environment.
• Experience of providing project management support and the production of project documentation.
• Experience of using IT based systems to support decision-making.

Knowledge:

• Has a knowledge of the procurement process and the key aspects that are required.
• Knowledge of the principles of public sector procurement procedure and an awareness of contract law, risk management and contract management.
• Knowledge of the entire contract cycle from developing options through to tendering, awarding, and managing the contracts
• Understanding the potential of financial information systems and associated report writer tools.
• Strong understanding of Google sheets/Excel pivots, V-lookups, and formulas.

Skills/Technical skills:

• An ability to add value for the customer.
• Excellent written and verbal communication skills including report writing.
• Comfortable working with computer applications, including the Google suite and MS Office.
• Good communication and able to communicate in a clear, confident, and authoritative manner, at all levels.
• Ability to manipulate, interpret and report on complex statistical and financial data.
• Good organisational and planning skills and able to prioritise to achieve both individual and departmental objectives.
• Ability to deliver services that take account of the needs of diverse stakeholder groups.
• Ability to establish and facilitate cross organisational working that shapes and influences the benefits of having a diverse workforce.
• Ability to work with other Public Sector organisations to develop and promote collaborative arrangements.
• Attention to details and high level of numeracy & I.T. skills i.e., proficiency in using Microsoft/G-suite packages for reporting.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.