Facilities Management Officer – Building Management x 2

Facilities Management Officer – Building Management x 2 150 150 tcl-admin
Facilities Management Officer - Building Management x 2
Matlock, Derbyshire
Contract / Temporary

Derbyshire Senior 5224650 & 5224649

Posted: 28th February 2023 15:52
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  • Pay Rate:

    £18.36 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 5 months

  • Matlock, Derbyshire,

    DE4 3AG

What's involved with this role:

Temporary Facilities Management Officer - Building Management

Reference no:  Derbyshire Senior 5224650 & 5224649

Pay Rate: £18.36 per hour PAYE 

This opening assignment is for 5 months

The purpose of the role it to manage the production of monitoring reports and analysis through the delivery of high-quality information, using data captured and integrated from multiple data systems to enable suitable working environments for occupiers and users of all Council buildings in accordance with statutory requirements, good practice and in line with the Facilities Management Strategy.

Key Responsibilities:

  • To act as budget monitoring expert of the Council’s land and property portfolio with respect to property management, revenue budgets and trading accounts, maintenance costs and third party spend and to monitor spending patterns and performance against agreed outputs to promote adherence to budgets.
  • Providing financial analysis and forecasting models based on current and past financial results to facilitate high-level decision-making by management to evaluate and rationalise the land and property portfolio on an evidential basis.
  • To analyse, investigate and recommend corrective action plans to achieve business objectives, on areas of significant deviations in building budgets.
  • To undertake benchmarking analysis of the land and property portfolio in order to achieve maximum efficiency and best value promoting a culture of continual improvement.
  • To provide accurate financial information (and to present) as necessary for statistical returns, Freedom of Information requests and other information requests (internal and external), as required.
  • To identify trends or increases in facilities management spending with third party providers and to incorporate best practice to achieve efficiencies in provision by assisting colleagues with the preparation of commercially viable tenders, contracts and service level agreements required for the effective running of the Council’s land and property portfolio and to monitor the efficiency of third-party contracts against agreed outputs.


“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:



  1. Relevant degree or equivalent professional qualification or significant, relevant and practical experience.
  2. Professional finance qualification level 4 or significant equivalent experience working within the field of budget monitoring.


Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience in Facilities Management of a public sector property portfolio.
  3. Substantial experience in managing and monitoring budgets in a large and complex organisation.
  4. Experience of and ability to manage, motivate and develop a team.
  5. Experience of facilities management or property management in order to be able to identify appropriate financial solutions to complex service delivery issues.
  6. Management and interpretation of data and monitoring of financial information relating to property management budgets or equivalent.
  7. Experience of challenging, coaching and influencing in a large, complex organisation.
  8. Knowledge and understanding of the preparation of specifications, tender documents and service level agreements.


Skills & Abilities:

  • A comprehensive knowledge of health and safety legislation and regulations governing the use of public buildings and workplaces.
  • Ability to understand and communicate complex issues
  • Ability to work under pressure and to tight deadlines with minimum support or direction.
  • Established and proven ability to carry out detailed analysis, make recommendations and assist in the development of business cases to deliver service improvements and efficiencies.
  • Excellent interpersonal, communication and presentation skills, both oral and written, with an ability to negotiate and influence at all levels
  • Good organisational and analytical skills.
  • ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.


Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Derbyshire Senior 5224650 & 5224649
Facilities Management Officer - Building Management x 2
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

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Job Ref: Derbyshire Senior 5224650 & 5224649
Facilities Management Officer - Building Management x 2
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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