Temporary Business Support Admin Officer x2 – Admin & Clerical

Reference no: NE Lincolnshire 5224516

Pay rate: £11.18 per hour PAYE

Role length:  This opening assignment is for 2-3 months

Driving licence

Minute taking skills and experience are essential for this role

A Business Support Officer is required within the reunification team which will include a range of duties across the kinship service. The role will require the ability to work to deadlines, process panel work and compile robust responses to assessments. To contribute to the effective and efficient delivery of front line and/or technical/professional services and functions through the provision of a regular, specified range of clerical and business support services.

Key responsibilities:

• Administrative responsibilities to support the operation and development of business activities.
• Operate consistently within Business Support policies, procedures and practices along with supporting the continued development of innovative ways of working.
• Process, format and assemble documents, records, information and data. Manipulate information and undertake routine analysis to produce reports using IT skills and a range of technology.
• Reception and telephone duties to provide information and support to other Council departments, employees, partners, service users and the general public.
• Support business processes linked to the corporate information systems e.g. finance, people and archiving processes. Monitor stock levels to ensure they are adequately maintained.
• Moving and handling of a wide variety of items including lifting of bulky items within appropriate health and safety procedures.
• Arrange key corporate/statutory meetings - preparing routine draft agendas and taking minutes/action notes.
• Driving of courier van as and when required to deliver post to a variety of locations and maintenance of the vehicle within Council procedures.

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Qualifications:

• Minimum of level 2 National Qualifications and Credit Framework in business support or equivalent knowledge, skills and experience.
• Literacy and Numeracy skills to level 2.
• Successfully completed a business support and/or administration apprenticeship or trainee scheme desirable.

Experience & Knowledge:

• Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
• Experience of delivering general clerical/administrative support activities and/or maintaining office systems.
• Experience of processing panel work desirable.
• Knowledge of codes of practice and operating procedures both general and service specific e.g. data protection, confidentiality, information security.
• Knowledge of office systems, routines and processes.

Skills:

• Ability to understand rules, protocols and procedures.
• Clear oral and written communications including social media.
• Ability to plan and prioritise tasks and activities.
• Adaptable to change and new working practices.
• Ability to processing panel work.
• Able to work to deadlines.
• Minute taking skills and experience are essential for this role.
• Strong IT skills using Microsoft packages or equivalent (e.g. G Suite).
• Driving licence.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.