Estate Manager – Families, Quality & Commissioning

Estate Manager – Families, Quality & Commissioning 150 150 tcl-admin
Estate Manager - Families, Quality & Commissioning
CATFORD, London
Interim Position

Lewisham 0006 EAE6 / 1

Posted: 6th January 2023 12:22
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  • Pay Rate:

    £29.21 per hour PAYE

  • Hours per Week:

    35 Monday – Friday, normal working hours

  • This opening assignment is for 5-6 months

  • CATFORD, London,

    SE6 4RU

What's involved with this role:

Interim Estate Manager - Families, Quality & Commissioning

Reference no: Lewisham 0006 EAE6 / 1

Pay rate: £29.21 per hour PAYE

Please note that the pay rate for this role is likely to be uplifted to reflect a higher than standard holiday allocation

Basic DBS required for this role

Hybrid role

Requirement to attend evening meetings/work outside normal hours on occasions

An experienced Estate Manager is required to ensure the operational management of the Families, Quality and Commissioning Estate including day to day operation, ensuring sites can remain open and active to enable the delivery of key services including Children and Family Centres, Youth Services and Family Thrive.

The role includes management of all pre-planned maintenance, remedial works and response repairs in line with statutory requirements and Health & Safety guidance. Responsible for managing all business and site issues relating to Children’s Centres, Youth Clubs and Adventure Playgrounds, overseeing the management of the premises (where applicable) contracts and service level agreements, ICT management and data collection/disbursement and financial management. To establish and implement systems and procedures to manage all financial management and accounting, provision of information to facilitate budget preparation, monitoring and control in relation to the Service.

Key responsibilities:

  • Have lead responsibility for managing all health and safety operations, specifically maintenance works on site, tracking the completion of works and coordinating with Facilities Maintenance, Energy Team, Commercial Waste, Security and Cleaning Services, including monitoring budgets and identifying issues and opportunities for senior leadership decisions.
  • Assist in ensuring the rollout of the Family Hub model borough wide utilising existing FQC estate and integrating a borough wide plan to use assets from Community Services and Education.
  • Lead FQC Estate improvement and rationalisation in coordination with other service estates teams to identify sustainable delivery models that can maintain services and meet the Council’s saving requirements and have responsibility for all areas of this work, including capital project works at each site, service plans and models that support the sustainability of CYP services through income generation and co-location of services and shared maintenance models.
  • Support the establishment and maintenance of close working relationships, liaison and consultation with statutory and voluntary agencies, childcare and early education providers, Schools, members of the local community as stakeholders of the FQC Estate.
  • Develop and implement an annual action plan for the FQC estate with individual site specific plans that contribute to estate rationalisation.
  • Take an active role or lead on the procurement and contracting of services for both capital works programmes and service delivery within the FQC estate.
  • Ensure all aspects of contracting including service specifications, service level agreements, and quality and performance management reflect the principles of value for money and evidence based practice.
  • Manage relationships in the development of joint funding and joint working protocols and procedures with agencies such as schools, the local NHS Trusts, the PVI sector and other Council departments, including the resolution of complex difficulties.
  • Ensure effective project delivery by influencing key project stakeholders, including project owners (e.g. Heads of Service, Executive Directors), Consultants (e.g. Architects, Contractors) and relevant portfolio holders (e.g. Members).
  • Develop project proposals through feasibility work, to test their deliverability and make recommendations on the necessary funding.

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Qualifications:

  • Recognised project management qualification or significant relevant experience.

 

Experience:

  • Proven experience of working in a complex programme/project environment and of the successful budgetary management and control.
  • Experience of directly managing a project team and the performance management of project team individuals.
  • Experience in managing issues and risks and managing multiple stakeholders.
  • Experience of planning and managing the deployment of project resources to meet project milestones.
  • Experience of working on own initiative as well as in a team orientated, collaborative environment.
  • Experience of using a wide range of IT systems and products.

 

Knowledge:

  • Local Government policy and finance, especially relating to Early Intervention and Facilities Management.
  • Knowledge of Health & Safety Legislation.
  • Good understanding of the issues facing the management of a public sector organisation.
  • Comprehensive knowledge of the environmental and regeneration issues facing the borough.
  • Excellent knowledge of regeneration and the external funding sources and regimes available.
  • Good knowledge of the principles of financial management and control, including management of major capital projects and programmes.
  • Good working knowledge of the principles of project and programme management, contract and stakeholder management.
  • Good knowledge of procurement practice.

 

Skills:

  • Ability to project plan and prioritise complex workload to achieve pre-determined targets.
  • A strong and highly motivated team player with credibility who commands confidence.
  • Acts firmly and decisively both corporately and collaboratively.
  • A strong and highly motivated team player with credibility who commands confidence.
  • Highly effective written and oral communication skills.
  • Excellent listening and interpersonal skills.
  • Excellent organisation and project management skills.
  • Acts firmly and decisively both corporately and collaboratively.
  • Able to attend meetings in the evening, to work outside normal office hours and to work beyond minimum hours as and when required to achieve deadlines.
  • Strong IT skills using Microsoft packages or equivalent (e.g. G Suite).

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  5. ***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document
  6. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

SC

 

Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Lewisham 0006 EAE6 / 1
Estate Manager - Families, Quality & Commissioning
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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Job Ref: Lewisham 0006 EAE6 / 1
Estate Manager - Families, Quality & Commissioning
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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