Temp Contract Assistant / Administrator – Business Support

Temp Contract Assistant / Administrator – Business Support 150 150 tcl-admin
Temp Contract Assistant / Administrator - Business Support
Contract / Temporary
Durham 5142010719369
  • Pay Rate: £ 9.55 per hour PAYE.
  • Hours per Week: 35-37 Monday – Friday, normal working hours
  • This opening assignment is for 6 months.
  • Durham, DH7 8XQ
What's involved with this role:

A Contract Assistant / Administrator is required to assist with the set up of Building Projects, Site, Files, H&S Files. Assisting with valuations and final accounts. This is not a basic administration role.

The post holder will provide support to operational Managers, Supervisors and Foreman and in particular to assist in the preparation and maintenance of contract documentation.

You will be expected to have good organisational skills and be able to use IT effectively in implementing tasks.

Duties to include:

  • Responsible for organising and holding weekly meetings with the Foremen to obtain and extract data as well as analyse the data for the purposes of record control and the preparation of KPI data
  • Responsible for ensuring that additions and omissions to the contracts are identified and forwarded to the Lead Consultant and appropriate action taken
  • Responsible for compiling all contract documentation from a variety of sources
  • Responsible for creating and maintaining site and office project files and other documentation
  • Ensuring that the project files are maintained and information forwarded to foremen
  • Maintain computerised drawings register and update site/office project files with hard copies of drawings
  • Responsible for distributing drawings to relevant parties
  • Update and distribute Contractor’s reports
  • Obtain and update various contract documentation, for example Site Diaries, Site Induction sheets, Tool Box Talk sheets, Variation sheets, Architect Instructions
  • Assist the Supervisor on a monthly basis to compile the interim valuations/final accounts for each project including requesting of extensions of time
  • Communicate messages between Sections to ensure effective operational functioning
  • Request information, confirmation of details, instructions from Architects, Lead Consultant. Note liaise with Programme Planner for provision of Practical Completion dates and Practical Completion certificates
  • Collate KPI information as required
  • Attend meetings and take minutes as required.
  • To assist the Supervisor to prepare the Construction Phase Plan including method statements by providing admin support to ensure the plan is prepared
  • Distribute the Construction Phase Plan to the various parties (eg, Planning Supervisor, Lead Consultant, Sub Contractors etc) and to ensure that the Foreman is briefed with regards to its contents by the Supervisor
  • Provide information for Health and Safety file to the CDM Co-ordinator ensuring proof of handover is obtained
  • Identification of project files for archiving
  • Assist in the checking of timesheets to ensure correct project numbers have been recorded

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

  1. Your address (including post code) and a telephone number so that we can reach you during working hours
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Qualifications: NVQ Level 3 or equivalent in a related discipline
  5. Knowledge & Skills:
    1. Minute taking
    2. Preparation and maintenance of contract documentation
  6. Experience:
    1. General office duties including sending and receiving e-mails, letters, faxes and telephone calls
  7. Strong IT skills including Microsoft packages

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for
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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via jobs@tclrec.com but please quote both the job reference and job title exactly as they appear below:

Job Ref: Durham 5142010719369
Temp Contract Assistant / Administrator - Business Support
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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